You hand the passport and driving licence in at the municipality

You hand a passport and a driving licence of the deceased in at the municipality. They are not a keepsake in a drawer, and they are not identification that a relative still uses for a moment. Not for a drive, not at a desk, and not to confirm an account. In the file you note which document was handed in, at which municipality, and on which date. Also note whether the municipality gave proof of surrender. That proof is the source, not the memory that someone took the document along. Other documents, such as an identity card, you follow in the same way if they belong to the deceased. Ask at the desk what must be handed in, and hand that in.

Until they are handed in, the documents lie in a place that is not treated as ready for use. Not in a wallet that still goes along, and not in a folder that an heir takes to an appointment. In the task, write who takes them in and to which desk. Afterwards you write the date and the proof. If a document is missing, you note that it is missing and you ask the municipality what they want to hear about that. You do not fill a loss in with a story that it will turn up somewhere, and you do not use a document that is later found. The task stays open until surrender, or until the reply about a missing document has been recorded.

A driving licence is not proof of a car in the estate inventory, and a passport is not proof of travel insurance. Keep those papers with the documents that must go back, not with the assets. The car, if there is one, has its own line with a source for the value. This piece is only about handing in the document. Ervazo keeps the proof of surrender and, if you have written to the municipality, the letter and the reply. It does not send them. Do not put a scan in a layer that heirs can read as usable identification. The scan, if you make one for the archive, belongs with the internal papers, with the note that the document has been handed in and may not be used.

The passport and the driving licence go to the municipality, not into a memory box and not into a situation where they are used. The file states that they have been handed in, with the date and the proof. Without that proof the task is not done. A document that has not yet been handed in stays on the task list until the municipality has confirmed receipt. This is not legal advice. Which documents the desk wants back, and whether the surrender is in order, is confirmed by the municipality. Whether a vehicle or another good belongs in the estate inventory is a different question. That is confirmed by the notary, or by the source of that good, not by the driving licence that was handed in.