Keeping the executor's hours

Keep the hours from the first week, even if it is still unclear whether a remuneration stands against them. Note the date, the time spent and a short description of the work. A log that is filled afterwards from memory misses the small blocks and raises distrust. Write on the same day or the day after. One line per kind of work is enough; do not split down to every minute if that makes the list unreadable. Also do not round everything off to half days without a description of what you did.

A remuneration is due only if the will, the statute or an agreement says so. Read that source before you put an amount in the file. If it says nothing about a reward, the hours remain an account of the effort, not an invoice. Do not invent an hourly rate and do not invent a percentage of the estate. If the will names a remuneration, take that description over and ask the notary how it is calculated. Until that explanation is there, the amount stays empty and the hours can already be complete.

Distinguish between hours of the executor and hours of an office that supports the administration. A staff member who enters statements writes in their own name in the log. The executor writes the hours they make themselves. An invoice from a valuer is not an hours line but a cost item with an invoice. That invoice goes to the account and justification if the instruction fits the winding-up. Whether a cost item fits, you leave in case of doubt to the notary; you keep the instruction and the invoice together.

Heirs benefit from an understandable explanation of the effort, not from a judgment about diligence. Share the log when you share the account and justification, or earlier if the notary covers that. A weekly message with hours feeds discussion about details and is not needed. Bundle the lines per phase: the first weeks, the banks, the home, the division. A phase without hours you leave empty, instead of putting a round figure because the month would otherwise look bare. The description stays factual, without comment on heirs.

In Ervazo the hour lines stay beside the tasks. The program does not calculate a wage and does not make an invoice to the heirs. If later you may record an amount because the source allows that, you book that as a separate line in the account and justification. You refer to the will or the agreement. The hours list is then the enclosure, not the basis in itself. Do not pay yourself from the estate-inventory account before that basis and the amount are fixed. An advance payment without an agreement is later hard to explain.

This is an administrative checklist, not legal advice. The notary, the bank or the body concerned decides what this file needs and in which order. Ervazo keeps the tasks, the letters and the recorded values. The program does not send the letters, does not pay any debts and does not file a return. For each step, note the date, the person and the document you have received. What is still missing stays an open task. A ticked line means only that the administration has been updated. Do not put a percentage and do not put a sample rate in an empty field.