A foreign death certificate and the form the recipient asks for

A death certificate (overlijdensakte) from another country is not always the document that a Dutch bank or a notary accepts as it stands. Sometimes a translation is needed, sometimes an apostille, sometimes both, sometimes another form. Which form it is, the body that is to receive the document says. Do not invent that form from an earlier file, and not from a general story about abroad. In this file you note which country the certificate comes from, in which language it is drawn up, and which body wants to see it. You then ask that body which form it accepts. The reply is the source for the next step, not an assumption about an apostille.

Ask the bank or the notary, depending on who needs the document, which form they want. Send nothing extra yet before that reply exists, unless they already ask for the certificate in the form you have in the house. You have a translation made if they ask for a translation, by someone they accept if they name that kind of translator. If they name no kind, you ask that before you give an instruction. You ask for an apostille only if the recipient names one. You note the cost of such a document only once there is a bill, not as an estimated amount in advance. This piece names no tariff for an apostille or for a translation.

Keep what you have sent and what came back. On the line stand the date of sending, the form you sent, the body, and the date of the reply. If the recipient rejects it, the reason stands in the reply, in their words. You do not at once send another form in the hope that it will do. You ask what is missing. Ervazo keeps the letter and the reply. It does not send them, and it does not legalise a certificate. The foreign certificate and the translation into Dutch or the apostille, if they exist, lie side by side among the documents. A loose scan without the question you asked cannot be followed later. Put the question with it.

A foreign death certificate may need a translation or an apostille before a Dutch bank or a notary accepts it. The recipient says which form that is. The file keeps what you have sent and what came back. A tariff for the apostille or the translation is not named here. This is not legal advice. Whether the certificate suffices in that form is confirmed by the bank or the notary that must use it. The municipality confirms a Dutch registration along its own route, not the foreign form that a bank asks for. Each of those replies stays with its own body in the file.